JTAC’s Marriage License application will soon undergo two big changes.  An improved version will move to the new INcite framework, where it will join the Odyssey Data Warehouse, Mental Health Adjudication and the Protective Order applications.  Users can look forward to some new time-saving features, better screen layout, and enhanced data security.

In addition, a separate Public Pre-Application website will be available for individuals to initiate their own marriage licenses online.  Couples will be able to fill out virtual forms in the comfort of their own homes (or anywhere with Internet access) and spend much less time at the courthouse.  The Clerk would only need to ask four required questions in person, check the couple’s valid IDs and complete the application.  By using this system, we predict it will require only a few minutes at the Clerk’s counter, saving over half an hour on average!

Three counties have agreed to pilot the Public Pre-Application:  Allen, Tippecanoe and Vanderburgh.  We are grateful for their interest and look forward to working with them on this new release!

The latest Indiana Court Times cover story is all about JTAC’s Odyssey deployment and a look back over the last ten years of trial court technology.  The story reminds us why Indiana chose not to undertake a standards-based approach to case management and explains why Odyssey is the right fit for Indiana. Read the story on the new Court Times blog.

Case Study: Hamilton County Odyssey Deployment
Watch a video featuring local Hamilton County staff before, during, and after the implementation of Odyssey.

On December 8, JTAC made its final 2009 presentation to the monthly stakeholders meeting held at our office in Indianapolis. The presentation highlights the milestones in court technology that have been achieved this year, including the continuing implementation of the Odyssey case management system in the counties as well as enhancements to the software application, and advances related to JTAC’s many other technology projects.

View presentation slides

Last Tuesday, JTAC held the August Stakeholder meeting.  Representatives from the Department of Corrections, Indiana Criminal Justice Institute, the Indiana Judicial Center and Judge Jeff Dywan, Lake County,  were in attendance.

Mary DePrez provided an update on the ‘Public Access’ pilot for the Protection Order Registry and recent grant awards.  She also mentioned two recent awards:  A ‘First Place’ Best Practices Award by the Association of Transportation Safety Information Professionals;  and the Peter K. O’Rourke Special Achievement Award for JTAC’s positive impact on traffic safety.  Both awards were a result of the successful partnership with Tyler Technologies, Inc., the Indiana Criminal Justice Institute, the Indiana State Police, the Bureau of Motor Vehicles and numerous judges, clerks and local law enforcement agencies  for working together to make the eCWS/Odyssey/BMV data exchange model a nationally recognized model.

Donna Edgar gave an Odyssey deployment update.  Since the July Stakeholder meeting, Owen County and 4 Superior Courts in St. Joseph County started to use Odyssey.  Donna also ‘unveiled’ the Odyssey Supervision module that has been under development since last Fall.  The application is undergoing rigorous testing and should be ready to deploy in the coming months.  Dylan Vester also demonstrated the latest eCWS release for the handheld devices.  The eCWS team is expected to begin testing next week and deployment of this release will begin in early September.

The meeting concluded promptly at 4:00!  Contact Mary Kronoshek at 317-234-2710 or mkronoshek@jtac.in.gov if you would like to receive a reminder for the monthly Stakeholder meeting.

Launch the presentation.

JTAC participated in two sessions during the Annual Conference of Circuit Court Clerks held June 9^th though June 11^th in Indianapolis.  During the first session, Mary DePrez, Annette Page, and Keith Berry of JTAC were joined by Becca McDonough, Angie Laux and Dawn Chowning with the Bureau of Motor Vehicles (BMV).  This session covered the SR 16s process between the courts and the BMV.  Keith provided a live demonstration of the new enhancements added to the BMV/INcite application developed by JTAC.  A question and answer session followed the presentation.

During JTAC’s second session, Mary DePrez and Donna Edgar provided information about the Protection Order Registry, the electronic tax warrant application, jury pool and jury management system, and the marriage license application.  Donna presented an overview of Odyssey from a Clerk’s perspective with an in-depth analysis regarding how financials are handled in Odyssey.

View the presentation

Every month, stakeholders in JTAC projects from state agencies attend a meeting in which JTAC provides an update on the Odyssey case management system and other projects.  The presentation and handouts from this month’s meeting are available below.

Handout: What has JTAC accomplished?

Handout: e-Tickets Project Status

Launch the presentation

The Clerk’s Office in Jackson County e-filed a marriage license for the first time this morning.  Clerk Sarah Benter checked in today with Jill Russell, who coordinates the Marriage License e-File project, just to make sure everything had gone smoothly.  It had.

Jackson County joins 51 other Indiana counties who have adopted the e-file system for marriage licenses.  Clerk’s Offices in those counties save time, materials, and postage previously spent delivering paper copies of those licenses to the State Department of Health.

Some people have a hard time with change, but we are confident most of you won’t have any trouble with the improvements coming to INcite this year.  As part of a project to rebuild INcite using more current technical specifications, we have completely revamped the look and feel of the site to provide a more user-friendly experience.

Here's a glimpse at what the new INcite looks like. Click for a better view.

Currently, the Department of Child Services (DCS)/Probation application is the only application running on the new INcite, which is accessed from https://mycourts.IN.gov.  On Tuesday, February 24, the Protection Order Registry (POR) will be making the move.  If you are a POR user, check https://incite.IN.gov for instructions on how to login to the new INcite.

We’ll be moving each application (i.e., BMV SR-16 filing, e-Tax Warrants, Marriage License e-File, etc.) to the new INcite one at a time, so if you use multiple applications on INcite, there will be a period of time that you will need to access both the old site and the new site.

We have also built in new functionality to INcite, which may require some action on your part as users of the system.  Here’s a rundown of the major changes:

• Cleaner look and feel that is far less cluttered and easier to navigate.
• Each application will run in a separate window allowing you to view more detail on the screen.
• Desktop icon for one-click access to the site.
• Online reset for forgotten passwords.

Because there are times when JTAC must be able to contact users through INcite, each user will be asked to provide a unique email address and a phone number, and you must have a unique email address to reset your password online.  So for users that share email addresses or don’t have one at all, options are available to you, but you will be required to call the JTAC help desk to reset your password.

If you need help or wish to provide feedback about the new INcite, please contact our help desk at help@jtac.in.gov or 1-800-275-5822 CORRECTION: 1-888-275-5822.

This week, Rush County became the 50^th Indiana county to begin using JTAC’s Marriage License e-File system, developed in partnership with the Indiana State Department of Health and the Indiana State Library.

These 50 counties account for over 34% of all licenses issued statewide, and to date they have used the e-File system, which is part of the INcite portal, to file more than 19,700 marriage licenses electronically.  That is 19,700 pieces of paper that don’t need to be mailed to and processed by the Indiana State Department of Health.

2008 – Year in Review. On December 9, JTAC made its final 2008 presentation to the monthly stakeholders meeting held at our office in Indianapolis.

The presentation highlights the milestones in court technology that have been reached this year, including the beginning of the second phase of Odyssey CMS implementation, the growing use of the public access website, new modules and enhancements to Odyssey, and advances related to JTAC’s many other technology projects.

Launch the presentation.